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24-0807
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on April 23, 2024. | | |
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24-0785
| 1 | 2. | Agenda Item | Assessor’s Office and the Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve the attached amended Facilities Capital Workplan for FY 2023-24 adding security improvements to the front counter of the Assessor’s Office in Placerville and a patio addition to the Ponderosa Building for Child Support Services; and
2) Authorize the chair to sign the attached budget transfer increasing revenue in the Assessor’s Office and transferring $45,000 to the Accumulative Capital Outlay (ACO) fund for lobby security improvements to the Assessor’s Office in Placerville. (4/5 vote required)
FUNDING: General Fund Assessment and Tax Collection Fees. | | |
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24-0708
| 1 | 3. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | | |
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24-0294
| 1 | 4. | Agenda Item | Elections Department recommending the Board approve and authorize the Chair to sign Amendment III of Agreement 2206 with DFM Associates for the Election Information Management System, extending the term of the agreement for an additional five years, expiring June 30, 2029, and increasing the agreement amount by $482,942 for a new total amount of $1,018,240.
FUNDING: General Fund. | | |
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24-0775
| 1 | 5. | Agenda Item | Human Resources Department recommending the Board:
1) Approve and adopt revisions to Board of Supervisors Policy E-4: Pre-Employment Background Check; and
2) Grant the Director of Human Resources the authority to make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations.
FUNDING: N/A | | |
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24-0745
| 1 | 6. | Agenda Item | Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 070-2024 to approve, due to an upward reclassification, the deletion of 1.0 FTE Department Systems Analyst allocation and the addition of 1.0 FTE Sr. Department Systems Analyst allocation in the Health and Human Services Agency; and
2) Waive the requirement for filling the Sr. Department Systems Analyst position through a competitive examination process, allowing the current incumbent (position 1973) to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: Mental Health Services Act (90%), Realignment and federal Medi-Cal (10%). | | |
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24-0696
| 1 | 7. | Agenda Item | Treasurer-Tax Collector's Office recommending the Board:
1) Discharge the Treasurer-Tax Collector from further accountability to collect the debts listed on the attached Discharge of Accountability report in the amount of $176,542.48 pursuant to Government Code Sections 25257 through 25259; and
2) Authorize and direct the County Auditor-Controller to adjust any charge against the Office in a like amount.
FUNDING: N/A | | |
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24-0506
| 1 | 8. | Agenda Item | Health and Human Services Agency recommending the Board, acting as the Governing Board of the El Dorado County Area Agency on Aging (AAA), approve the revision of the AAA Grievance Policy.
FUNDING: N/A | | |
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24-0635
| 1 | 9. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Accept Amendment I of Grant Agreement 22-10552 (County Agreement 6571) for the Disease Intervention Specialist (DIS) Workforce Development Grant, administered by the California Department of Public Health, reducing the total amount of $601,680 by $240,672, resulting in a new total of $361,008, and extending the term and performance period of December 31, 2025, to January 31, 2026; and
2) Delegate authority to the HHSA Director to execute Amendment I to Grant Agreement 6571, the California Civil Rights Laws form, and future amendments that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal or programmatic reports.
FUNDING: 100% Centers for Disease Control and Prevention Federal funding authorized pursuant to the American Rescue Plan Act of 2021, appropriated for the DIS Workforce Development Grant. This funding is administered by the California Department of Public Health for local public health infrastructure t | | |
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24-0449
| 1 | 10. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Accept, with gratitude, a donation of $98,559.34 from The Allan G. Hanson and Gladys I. Hanson Living Trust for restricted use to the County of El Dorado Pet Aid Fund, to support efforts by the HHSA Animal Services Program;
2) Approve and authorize the Chair to sign the attached Accounting and Proposed Distribution documents (attachment A), provided by Ellerman Strand Law Offices to HHSA, on behalf of the Beneficiaries of The Allan G. Hanson and Gladys I. Hanson Living Trust, in order for HHSA Animal Services Program to accept and receive the donation, which were approved by County Counsel and verified by HHSA Fiscal Management; and
3) Authorize the HHSA Director, or Chief Assistant Director, to execute further document(s), related to this donation, on behalf of the Animal Services Program.
FUNDING: 100% Donation received from The Allan G. Hanson and Gladys I. Hanson Living Trust. | | |
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24-0676
| 1 | 11. | Agenda Item | Health and Human Services Agency, Community Services Division, recommending the Board approve the following:
1) Award Bid 24-0041 for the purchase of fiber food trays, sealing film and sealing equipment rental to the sole qualified bidder, Oliver Packaging & Equipment of Walker, MI.;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $150,000 for a thirty-six month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period, as long as funding is available within the requesting department’s budget.
FUNDING: Area Agency on Aging Senior Nutrition funding comprised of 15.3% Federal and 36.5% State Funding, 41.3% General Fund, 6.8% Charges for Services and 0.1% Donations. | | |
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24-0684
| 1 | 12. | Agenda Item | Health and Human Services Agency along with the Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Amendment I to Lease Agreement 576-L1311 (FENIX 997), similar in form to the draft Lease Agreement attached (Attachment A), with Steven and Laura Abel Nevada Family Trust (for office space at 768 Pleasant Valley Road, Diamond Springs, that is utilized by the Behavioral Health Division), for the amended term beginning on the Commencement Date of June 1, 2024, and continuing for an initial 10 years through May 31, 2034, with an optional two subsequent term extension options of five years each, not to exceed a maximum term through May 31, 2044, with an increase in the lease amount of $3,769,389.37 to a new total of $6,431,511.15 for the initial lease period (20 years and 5 months), with each subsequent five-year renewal option for an amount equal to the then Fair Market Value or a minimum four percent increase, whichever is greater, for the monthly rent, pursuant to approval of the final Lease Agreement which is | | |
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24-0627
| 1 | 13. | Agenda Item | El Dorado County Air Quality Management District recommending the Board, acting as the Board of Directors of the El Dorado County Air Quality Management District:
1) Adopt and authorize the Chair to sign Resolution 068-2024 authorizing the acceptance of annual funding from the California Air Resources Board to implement the Community Air Protection (CAP) Program; and
2) Authorize the Air Pollution Control Officer to execute and submit all documents necessary for the administration of the CAP program in El Dorado County through December 31, 2029. The tentative allotments of the Community Air Protection Program for El Dorado County are: Year 5 is $135,151, Year 6 is $136,096, and Year 7 is $132,694; future years are to be determined.
FUNDING: Community Air Protection state grant program funding. | | |
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24-0524
| 1 | 14. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to On-Call Road Maintenance Agreements for various County Service Area Zones of Benefit, each for the amount of $500,000, effective upon execution through May 10, 2027:
1) Award Request For Qualifications 24-913-038 to the four (4) contractors selected by the evaluation committee;
2) Approve and authorize the Chair to sign Agreement 8625 for On-Call Road Maintenance Services with Doug Veerkamp General Engineering, Inc. to provide on-call asphalt patching, seal coating, chip sealing, crack sealing, slurry sealing, and culvert clearing;
3) Approve and authorize the Chair to sign Agreement 8626 for On-Call Road Maintenance Services with Macauley Construction, Inc. to provide on-call asphalt patching, seal coating, chip sealing, crack sealing, slurry sealing, and culvert clearing;
4) Approve and authorize the Chair to sign Agreement 8627 for On-Call Road Maintenance Services with Joe Vicini, Inc. to provide on-call asphalt patching, seal coating, crack sealing, slurry sealing, and culvert clearing;
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24-0607
| 1 | 15. | Agenda Item | Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 067-2024 adopting a list of projects funded in Fiscal Year 2024-25 by Senate Bill 1: The Road Repair and Accountability Act of 2017 estimated Fiscal Year 2024-25 SB1 funding is $7,851,302.
FUNDING: Road Repair and Accountability Act of 2017. (SB1 - RMRA) | | |
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24-0816
| 1 | 16. | Agenda Item | Director of Transportation, serving as the Road Commissioner, recommending the Board consider the following:
1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and
2) Pursuant to California Public Contract Code Section 22050(c)(3), terminate the emergency on Patterson Drive since construction is complete as of April 23, 2024. (Supervisorial District 3)
FUNDING: Road Fund. | | |
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24-0739
| 1 | 17. | Agenda Item | Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 069-2024 for Abandonment of Easement 23-0004, to abandon the Southwesterly portion of the Drainage, Sewer and Public Utility easements, and the entirety of the Parking easement, encumbering on the northeastern portion of Lot “A” of the final map Ridgeview West Unit 2, recorded in Book J of Subdivisions at Page 6, identified as Assessor's Parcel Number 120-680-011, located within the community of El Dorado Hills, at 3140 Vista Le Fonti. (Supervisorial District 1)
FUNDING: Application Fees (General Fund). | | |
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24-0359
| 1 | 18. | Agenda Item | District Attorney’s Office recommending the Board:
1) Make findings that in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and
2) Approve and authorize the Purchasing Agent to execute retroactive Amendment I to Agreement 8050 with Nick Warner Consulting LLC, increasing the not-to-exceed amount by $6,000 back to November 1, 2023, making the new not-to-exceed amount $16,000.
FUNDING: Department of Justice Asset Forfeiture Funds. | | |
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24-0625
| 2 | 19. | Agenda Item | District Attorney’s Office recommending the Board consider the following:
1) Make findings in accordance with County Ordinance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings in accordance with Procurement Policy C-17, Section 3.5, exempting competitive bidding for Agreement 7930 with Tailored Training Programs, LLC as training seminars/classes are exempt from the competitive bidding process, as competitive processes for such purchases do not produce an economic benefit to the County;
3) Approve and authorize the Board Chair to execute Amendment I to Agreement 7930 with Tailored Training Programs, LLC to increase the not-to-exceed amount by $190,400, making the new not-to-exceed $275,000; and
4) Authorize the Purchasing Agent to execute any necessary Amendments relating to Agreement 7930, excluding term extensions or increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Managemen | | |
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24-0686
| 1 | 21. | Agenda Item | Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Subscription Agreement 5815 with Cordico Inc. for wellness app software for an annual subscription fee of $30,000 for a one-year term from July 1, 2024, through June 30, 2025.
FUNDING: General Fund. | | |
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24-0640
| 1 | 22. | Agenda Item | Sheriff’s Office recommending the Board:
1) Make findings that in accordance with Ordinance 3.13.030(b) that the services provided by the Contractor are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work; and
2) Authorize the Chair to sign Amendment I of Agreement 6336 to:
a) Increase the not-to-exceed amount to $100,000 with Judy Knapp Consulting/PreventionWORKS for parenting classes for both the Placerville and South Lake Tahoe Jail inmates;
b) Replace ARTICLE XV, Indemnity, in its entirety; and
c) Replace ARTICLE XIX, Conflict of Interest, in its entirety.
FUNDING: Inmate Trust Fund. | | |
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24-0602
| 1 | 23. | Agenda Item | Board of Supervisors presenting awards to winners of the 29th Annual Student Map Drawing Contest hosted by the County and sponsored by the local organization of professional Surveyors, Architects, Geologists and Engineers (S.A.G.E.). | | |
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24-0766
| 1 | 24. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board:
1) Receive an update on the Parks and Trails Master Plan Update (Master Plan) process;
2) Direct staff to utilize the eight key themes resulting from outreach efforts to develop the remainder of the Master Plan;
3) Direct staff to complete the Master Plan, forgoing the option to contract out part of the work; and
4) Direct staff to return to the Board with a final draft of the Master Plan for consideration of adoption after a final review by the Parks and Recreation Commission.
FUNDING: N/A | | |
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24-0779
| 1 | 25. | Agenda Item | Chief Administrative Office recommending the Board:
1) Approve and authorize the Chair to sign the attached comprehensive response letter that incorporates the assessed impacts if the Federal Government accepts the specified parcels "in trust" for the Shingle Springs Rancheria Band of Miwok Indians, Shingle Springs Rancheria (Verona Tract), California; and
2) Authorize transmittal of the letter to the U. S. Department of the Interior, Bureau of Indian Affairs to formally request consideration as outlined in the referenced letter.
FUNDING: N/A | | |
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24-0786
| 1 | 26. | Agenda Item | Chief Administrative Office recommending the Board:
1) Receive a presentation on the County’s allocation of $37.6 million in American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) and provide direction, if needed, on recommended changes to the Board’s spending plan;
2) Direct staff to return to the Board with a budget transfer to allow the County to report the use of $10 million of ARPA SLFRF as lost revenue to ensure compliance with reporting requirements and to reflect the updated spending plan; and
3) Authorize the Chief Administrative Officer to adjust allocation amounts between Board-approved projects in the spending plan to ensure all funds are obligated by the obligation deadline.
FUNDING: American Rescue Plan Act State and Local Fiscal Recovery Funds. | | |
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24-0787
| 1 | 28. | Agenda Item | Supervisor Thomas recommending the Board receive a presentation from the 2023-2024 El Dorado County Youth Commission and present certificates of recognition to each Commissioner. The purpose of their presentation is to report out on their activities and accomplishments during the current school year.
FUNDING: N/A | | |
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24-0778
| 1 | 29. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | | |
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24-0808
| 1 | 30. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Number of potential cases: (1). | | |
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24-0835
| 1 | 32. | Closed Session Item | Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Michael Sternberg E.W. & N.W v. Shelley Warneck, et al (2:23-CV-01466-APG-EJY) Number of potential cases: (1). | | |
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24-0837
| 1 | 33. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: In re: California State Bar Complaint against former Deputy District Attorney. Number of potential cases: (1). | | |
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